State: Florida
7 Results
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Miller Electric Company
Jacksonville, Florida, United States (on-site)
10 hours ago
Miami, Florida, United States (on-site)
30+ days ago
Urban Engineers, Inc.
Pennsylvania, United States (remote)
8 days ago
Federal Proposal Coordinator
Remote, United States (remote)
29 days ago
HNTB Corporation
NY/NJ Metro, United States (remote)
30+ days ago
Miller Electric Company
Jacksonville, Florida, United States
Spotlight Preferred Member Company
10 hours ago
Job Type
Job Duration
Min Experience
2-3 Years
Min Education
Associates Degree
Required Travel
Is this role newly created? (i.e. a new division or position within the company)
Job Function
Marketing Coordinator


The Marketing Coordinator will coordinate and execute day-to-day marketing activities, while also working closely with technical staff to help us communicate the narrative of our work, our approach to client solutions, and our passion for our industry.  The Marketing Coordinator will support the firm's strategic growth initiatives through tracking opportunities, planning, producing, and delivering proposal submittals. The Marketing Coordinator reports to the Vice President of Marketing.

Key Responsibilities

Proposal and Pursuit Presentations (50%):

  • Work closely with the marketing team, project managers, directors, and executive team to develop deadline-sensitive deliverables such as proposals, qualifications packages, presentations, and award submissions

  • Coordinate and manage the proposal process from inception to submission. This includes understanding the requirements of each request for proposal (RFP), ensuring compliance with bid specifications, and adhering to deadlines. Track amendments and clarifications to ensure the final proposal incorporates all required information.

  • Write, edit, and format proposal content, ensuring clarity, conciseness, and persuasiveness. Develop and maintain a repository of standard proposal materials, including company information, project descriptions, boilerplate information, and staff qualifications (resumes).

  • Develop content for marketing material by interviewing project personnel and reviewing existing documentation

  • Coordinate with graphic designers for layout and visual enhancements.

Marketing Organization (30%):

  • Coordinate and work with marketing and project teams to maintain, archive and document projects, resumes, and technical reports

  • Create and update marketing materials such as project lists, project portfolios, resumes, industry and market segment information, and various other marketing documents

  • Regularly reviews all standard marketing materials to update and maintain the most current and accurate information

Promotional Marketing (20%):

  • Coordinate awards competition entries; ensure compliance with award requirements

  • Develop of presentation decks for interviews or conferences

  • Create presentation materials for business development activities

  • Assists in the research and production of company newsletters

  • Plans/coordinates marketing events, trade shows, and conferences

  • Develops and executes email marketing campaigns

  • Actively involved in professional marketing/communications organizations

  • Attends trade shows and conferences

Perform other marketing-related duties as needed.


Position Requirements

  • Associate degree in a closely related field or combination of education and relevant experience

  • 2+ years of experience in the A/E/C industry

  • Experience in proposal planning and coordination is a must

  • Proficient in Adobe Creative Cloud: InDesign, Photoshop, Illustrator

  • Proficient in Google, MS Office Suite: MS Word, MS PowerPoint

  • Excellent communication, interpersonal, and organizational skills are required, along with strong grammar, spelling, composition, and proofreading abilities

  • Experience working in a project-driven environment, requiring flexibility and teamwork

  • Quick self-starter, team-oriented, and able to work with different personalities and professional styles

  • Superior experience in prioritizing and executing tasks to meet submittal deadlines

  • Highly organized and detail-oriented; ability to multitask

  • Commitment to protecting confidential information

Job ID: 73709244

Please refer to the company's website or job descriptions to learn more about them.

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