Description

This role supports the team’s Federal Market sector, focusing on strategic growth, and pursuit, execution, and capture. This position requires a blend of expertise in capture and proposal coordination to collaboratively increase market share and position by driving high-quality submissions, strengthening client relationships, and expanding the firm’s presence in the federal A/E industry.

The Federal Capture Specialist will lead and support the preparation of RFPs, RFQs, SF330s, SOQs, proposals, and presentations, while coordinating cross-functional efforts that align with the market sector’s strategic goals. This role requires a proactive, detail-oriented professional capable of managing multiple concurrent deadlines in a fast-paced environment.

Responsibilities

Primary Responsibilities

• Lead the planning, coordination, and production of federal proposals, qualifications, and SF330 submissions from kickoff to delivery.
• Gather, organize, and maintain accurate information such as project descriptions, resumes, and narratives.
• Develop and tailor content to address solicitation requirements, evaluation criteria, and agency priorities.
• Collaborate with technical staff, project managers, and leadership to produce compelling, compliant, technically, and visually engaging submissions.
• Maintain and update opportunity data, project records, and pursuit status within Deltek Vision/CRM and GovWin.
• Support federal business development initiatives, including client research, market analysis, and partner outreach.
• Coordinate with teaming partners and subconsultants on proposal inputs, compliance, and document management.
• Assist in preparing and coordinating interview presentations and other shortlisted deliverables.

Secondary Responsibilities

• Develop and maintain collateral, project sheets, and qualifications packages for the federal sector.
• Support communications plan as related to federal growth initiatives.
• Ensure consistent application of brand standards and messaging across all federal materials.
• Participate in ongoing federal sector training and maintain familiarity with procurement processes.
• Deliver exceptional client service and act as a representative of the firm’s federal market strategy.
• Perform other duties as assigned to support federal growth and capture efforts.

Requirements

Qualifications

• Minimum of 3 years of experience in AEC capture and proposal coordination, preferably in government sector.
• Bachelor’s degree in Marketing, Communications, Architecture, Engineering, or a related field.
• Strong proficiency in Adobe Creative Suite (InDesign preferred) and Microsoft Office (Word, PowerPoint, Excel).
• Familiarity with GovWin, Deltek Vision/CRM, or other opportunity tracking tools preferred.
• Understanding of federal procurement processes, including SAM.gov, SF330 preparation, and teaming strategies.

Skills & Attributes

• Highly organized, detail-oriented, and able to manage multiple concurrent deadlines.
• Excellent writing, editing, and communication skills.
• Ability to translate technical content into persuasive and compliant proposal narratives.
• Collaborative and team-oriented with a proactive, problem-solving mindset.
• Comfortable working independently in a remote or hybrid environment.
• Flexible and adaptable to evolving priorities and timelines.