Description

Do you possess a mindset of curiosity, observation, and anticipation? Are you driven to help others succeed and eager to contribute to a company that builds not just great spaces, but a great culture? Fortunato Construction Group is seeking a highly organized, proactive, and creative individual to serve as Executive Assistant & Marketing Coordinator to our President & CEO, Lindsey Fortunato, AIA.

This is a uniquely dynamic role at a family-owned commercial construction firm with a strong regional footprint and a CEO who leads with both strategic vision and genuine heart. The right candidate will thrive in a fast-paced environment, bring both administrative precision and creative energy, and find meaning in supporting a leader who is deeply invested in her team, her clients, and her community.

What You'll Do

Executive Support

• Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence with professionalism and discretion.
• Act as a gatekeeper, screening and prioritizing incoming calls, emails, and communications on behalf of the CEO.
• Prepare presentations, reports, and supporting materials for executive meetings, client presentations, and industry events.
• Manage travel arrangements for the CEO, including flights, hotels, transportation, and related logistics.
• Coordinate and oversee special projects and initiatives assigned by the CEO, ensuring timely completion and adherence to deadlines.
• Assist with personal tasks and scheduling, including personal appointments and the coordination of family events.
• Maintain strict confidentiality and discretion regarding sensitive personal and professional matters.
• Serve as a liaison between the CEO and internal and external stakeholders, ensuring clear, timely, and professional communication.
• Conduct research and provide support on a wide range of business and personal matters as needed.
• Assist in managing the CEO's professional network, including scheduling meetings with clients, partners, and industry contacts.
• Support other team members with administrative tasks as needed.

Marketing Support & Execution

• Assist in the development and execution of Fortunato Construction Group's marketing initiatives under the direction of the CEO.
• Produce polished marketing materials including advertisements, brochures, project profiles, and proposals with Adobe InDesign (experience with InDesign is a strong advantage).
• Manage and maintain the company's social media presence, developing content that reflects FCG's brand, culture, project work, and community involvement.
• Oversee updates to the company website, ensuring content is current, accurate, and aligned with brand standards.
• Lead the preparation and coordination of Requests for Proposals (RFPs), working closely with the CEO and project teams to produce compelling, well-crafted submissions.

Community, Giving & Events

• Support the CEO's leadership of Fortunato Construction Group's corporate giving and community engagement initiatives.
• Serve as the primary coordinator for FCG's annual charity golf tournament, managing all logistics from planning through execution.
• Organize and execute company events that bring employees together for fun, connection, and professional development reflecting FCG's family-focused, people-first culture.

What You Bring

• Bachelor's degree in business administration, communications, marketing, or a related field preferred.
• Proven experience as an executive assistant or personal assistant, ideally supporting C-level executives.
• Strong organizational and time management skills, with the ability to juggle competing priorities in a fast-moving environment.
• Excellent written and verbal communication skills, with a polished and professional presence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Adobe InDesign is a meaningful advantage; other Adobe Creative Suite experience is a plus.
• Comfort with social media platforms and website content management.
• Experience coordinating events, especially charity golf tournaments, other charitable initiatives, or community-facing programs is a plus.
• Discretion and integrity in handling confidential personal and professional information.
• Flexibility and adaptability to accommodate evolving priorities and a CEO who wears many hats.
• An ability to anticipate needs and act before being asked; this role rewards initiative.
• Experience in the construction, architecture, or related industry is a plus.
• Willingness to occasionally work outside standard business hours as needed.

What We Offer

• Competitive salary commensurate with experience
• Health, dental, and vision insurance options
• 401(k) and Profit Sharing
• Paid time off and holidays
• Professional development opportunities
• A fun, supportive, flexible, and family-focused work environment where your contributions are seen and valued

To Apply

Submit your resume and a cover letter outlining your qualifications and what draws you to this role. We'd love to hear about any relevant experience supporting executives, contributing to marketing, or helping build community in construction or beyond. 

Send materials to Lindsey Fortunato at [email protected].

Requirements

• Bachelor's degree in business administration, communications, marketing, or a related field preferred.
• Proven experience as an executive assistant or personal assistant, ideally supporting C-level executives.
• Strong organizational and time management skills, with the ability to juggle competing priorities in a fast-moving environment.
• Excellent written and verbal communication skills, with a polished and professional presence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Adobe InDesign is a meaningful advantage; other Adobe Creative Suite experience is a plus.
• Comfort with social media platforms and website content management.
• Experience coordinating events, especially charity golf tournaments, other charitable initiatives, or community-facing programs is a plus.
• Discretion and integrity in handling confidential personal and professional information.
• Flexibility and adaptability to accommodate evolving priorities and a CEO who wears many hats.
• An ability to anticipate needs and act before being asked; this role rewards initiative.
• Experience in the construction, architecture, or related industry is a plus.
• Willingness to occasionally work outside standard business hours as needed.